| Module |
description |
| Bar code Scanning |
Provides space for a 14 character code to be scanned |
| Bar code Scanning |
Required for CPT 711 Scanner. |
| Bar code Scanning |
Set to scan it allows @ prompt time for 14 character Stock Code. It will then scan the SMAST Supcode instead of the 13 character Stock Code to do a stock lookup |
| Bar code Scanning |
When scanning an item, it provides a little extra space so that the items can be viewed – NN is the number of rows, the default is 19. |
| Buying |
Listed suppliers – buying group. |
| Cash Book |
Ignores the cash book status if cash book month end has not been done. This was done for DTS Botswana. |
| Cash Control |
Cash Control pwd is in place – it should now prompt for the CC pwd when entering a negative quantity. |
| Cash Control |
Password control negative quantities in Dockets. Prompts for the cash control password |
| Cash control |
Provided Cash control password exists, system disallows a “*” for dept sale unless a cash control password is entered |
| Cash Drawer |
Open a Cash Drawer from main computer (old Interface) |
| Cash Sales |
On Cash Sale does not prompt for Tender Routine |
| Catalogues |
BSA catalogue. Catbosal.dbf needs to be in the data folder & iexplore.exe in the accpickx folder |
| Catalogues |
BSA catalogue. Client must have a BSA code. |
| Company |
Gives option to choose the starting company |
| Consolidate Stock |
Checks the date the data was last updated for consolidated stock. |
| Consolidated Accounts Payable |
Consolidated Accounts Payable |
| Consolidated Accounts Receivable |
Consolidated Accounts Receivable |
| Consolidated Stock. |
Consolidated Stock option on Quick Functions via ap job application. |
| Consolidated Stock. |
Used with Consolidated Stock. Will only show the QOH for items and does not bring up the menu of other options. |
| Contract |
Synchronize gasp prices with contract.dbf |
| Creditors |
Creditors Stock Receiving to print to defined slip printer & where ## is the no. of copies. |
| Creditors |
If credit limit is exceeded, Add Info field says SLIP, where ### determines which password is used e.g. STM is for stock maintenance. |
| Creditors |
If system name has any of the following”enter names here” then the period end all modules will ignore the Creditors – Now just 2 do a Creditor’s stand-alone Month End |
| Creditors |
No Access to Accounts Receivable |
| Creditors |
Shows the Supplier Name in a column at the end of the stock lookup window |
| Creditors |
Used by Vets. When this is set, it prompts for batch items for any items belonging to supplier 101. |
| csv |
This will open some reports that are exported to csv in OpenOffice |
| Debtors |
Changed the Statement print to enable variable Page Length 2 cope with Kwik Fit Statement sizes. SET apstATELEN=51 – Will change the Page Length from Std Length 66 back to 51. Will also change Totals positioning and Statement message etc. |
| Debtors |
Debtors receipts print to the slip printer. Use ap.acc with APCASHPRN ev. |
| Debtors |
Exclude specific dept sls from Ave spend per head values from Dayend |
| Debtors |
If a Debtor uses the same Order number when in POS, the program will not allow a duplicate order number to be entered in. |
| Debtors |
If a Debtors uses the same Order number when in POS, then it will warn you that the order number has already been used. |
| Debtors |
Invoice at POS – salesman # set up in Debtors maint will not be auto i.e. it will blank & inserted manually by the salesman |
| Debtors |
NON VAT Customers. This allows customers to have Non Vat Debtors and will automatically revert to Tax Code 2 at POS. There has to be a comment in the Additional Info field on the Debtors maintenance screen |
| Debtors |
Warning for over credit limit when invoicing new account with amount over credit limit – option Y/N to continue with transaction |
| Debtors |
Will check – B4 completing an invoice @ POS – if the Acc bal + Trans.Val > Credit Limit – & if the Debtors is marked as “Block if Credit Limit is exceeded”. If these conditions are met a Credit Limit warning will appear, user will be prompted if they wish to continue, if they answer yes – the Debtors maintenance password (if it exists) will be prompted for & only if a correct response is entered will it allow the Invoice to be posted |
| Debtors |
Prevents user from doing a credit note more than once for a specific invoice |
| Display Pole |
Display Pole on |
| Dockets / POS |
Abc – computer name, xyz – Docket printer name, NN – Number of dockets 2 print, RRR.CC – is the value that the transaction must B less than 2 make it print to the slip printer, ddd – Second docket printer name. 2nd Cash Docket to print to a different printer the 5th element of the ev will be the 2nd docket printer name |
| Dockets / POS |
Allows a Dayend to be run from Dockets, which will print to a slip printer specified in the environment variable APDOCKPRINT |
| Dockets / POS |
At the end of the Slip we send a Function 2 the printer – Changed this 2 make it a variable, ie if SET APDOCKFEED=NN, the printer will feed NN lines – Currently defaults to 5 lines. This way U can control it on-site. |
| Dockets / POS |
Display Invoicing option in the Dockets Program Menu |
| Dockets / POS |
Display Invoicing option in the Dockets Program Menu |
| Dockets / POS |
This will enable users to print n Dockets when an Account Sale is done (Change Cash Sale to Account) @ the end of a Stardock Cash Sale |
| Dockets / POS |
To do a day-end from dockets so that it prints to the dockets printer |
| Dockets / POS |
Where NN = number of lines 2 feed @ bottom of Docket |
| Dockets Dayend – eMail |
Dockets Dayend – eMail of Daily Sales report to a specific recipient. System name = WATCHES or use set command. daily_sales_recipient=big_boss@headoffice.co.za (where big_boss@headoffice.co.za = recipient name for eMail 2B sent 2). |
| Drop Safe |
Allow an option via Quick Functions on Dockets to do a safe drop, and if present in the script for normal AP it prints the Safe Drop as a separate amount on the Grand Totals Report |
| Email |
Activates fully qualified domain name. |
| Email |
Allows emailing from S/Orders. Normal email settings apply. |
| Email |
Auto = if not sure what encryption setting it should be; Yes = to be activated; No=to be deactivated |
| Email |
automatically send a request for a read receipt for any emails sent from Accpick |
| Email |
Clients email password for their ISP server |
| Email |
Clients email username for their ISP server |
| Email |
Email address that the SMTP server can authenticate for sending Dayend data to BSA head office. |
| Email |
Email address that the SMTP server can authenticate for sending PDF documents |
| Email |
For emailing PDF documents |
| Email |
For emailing PDF documents |
| Email |
If this setting is in place the sender of Accpick statements via email will get a read receipt back for each delivered statement – providing the recipient says Yes to send a read receipt |
| Email |
SMTP server name |
| Email |
Where ??????? is the remittance address when emailing of statements. 3x address lines |
| email csv |
this automatically emails the csv report generated to the email address specified. Where “email address” = clients email address |
| Email Reports Day End |
Dayend will not print out standing Jobs |
| Email Reports Day End |
Sends a Dayend to any given email address. The email address is specified in this environment variable. Email settings like my mailsender, mymail server, apx_mail in /accpickx are required as well in the script with this environment variable |
| Email Reports Day End |
Set Day ends to print to a network printer where ‘n’ is LPT1, 2 or 3 |
| Email Reports Day End |
To send Dayend report on email. This will only apply to clients already setup with email & pdf. |
| Estimates |
Provides option on quotations to print an Estimate. |
| Group Orders |
The starting data folder – ie. 1st company in the company.dbf where Group Orders is run from – has files POMAST.dbf and potran.dbf present and the Group Order is placed by Supplier. |
| Groups / Branches |
To process a group month end for multiple branches using group_monthend.acc – all modules including cash book. This will prevent the creation of the cbarchive.mon for posting into archive. |
| ibt |
Allows a surcharge to be added to an ibt. The surcharge is distributed amongst the line items on the ibt proportionally |
| ibt |
The receiving branch is on a different server to the sending branch. Certain settings need to be in place in the company.dbf |
| ibt |
ibt to be processed using average cost |
| ibt |
Allows you to choose the sending branch |
| ibt |
Allows ibts to be sent in batch mode, i.e. the ibt is in transit to the receiving branch |
| ibt |
An ibt is printed to a slip printer, where printer is the name of the slip printer and NN is the number of copies to print |
| ibt |
Cost price when sending an ibt can be edited |
| ibt |
Do not display option to update selling prices when processing ibt. |
| ibt |
Does not give the prompt to update selling prices in receiving outlet when sending an ibt |
| ibt |
Does not print the QTY and Values on the second copy of the ibt that is printed in PDF. Needs PDFPRINT to be also set. |
| ibt |
Does not print the QTY on the print out when sending an ibt |
| ibt |
Prints the ibt in PDF format to the printer specified in this environment variable |
| ibt |
Prompts for the cash control password when sending an ibt |
| ibt |
Sets the cost price to the average cost price when sending an ibt |
| ibt |
Specifies where to print the ibts, where printer is the name of the printer and type is the type of printer, i.e. set to L for Laser and D for Dot Matrix. |
| ibt |
Stock is in transit until received by branch – ibt***.dat file in receiving branch. |
| ibt |
When receiving an ibt, the qty is shown. A prompt to receive an ibt is only available if the ibts are setup in batch mode. |
| ibt |
With the stock requisition and warehouse distribution system the stockreq.dbf needs to be updated when receiving an ibt, where NN is the record number in the company.dbf for the warehouse and /data_folder is the folder for the warehouse |
| ibt |
Branch ??? want to make sure that their Jhb branch has correct S/prices, so when receiving goods in ?? branch + price has changed, if ON – we need to open target_folder/SMAST.dbf – with target_folder/SMAST.idx and set S/prices as per the values in this Stock Receiving |
| ibt data interchange |
Data Interchange is something that 2 move Stock files between the branches |
| ibt Reporting |
Feature to not distort their daily GP values when they process IBI’s. Will exclude certain debts from the GP reports. We have used the same logic and simply changed the bottom of the Department report to subtotal all other transactions, then list transactions to accounts NNNN,mmmm etc. and then produce a grand total |
| Invoice |
Blocks the use of same invoice number when capturing supplier stock Received or Expense Categories. |
| Invoice |
Enable attachments of invoices to be sent with statements. |
| Invoice |
Prints code & description on same line – |
| Invoice |
The default starting line for these transactions is 16 & can be changed using this ev where ‘NN’ = 1st line of line entries in the invoice. |
| Job Card |
Add banking details to quotations that are emailed and also to job cards that are emailed when they are charged out. |
| Job Card |
Allows a client to enter a manual job card number. The job card number must not already be used. |
| Job Card |
If pdf printing settings are in place, with this command Job Cards also print to PDF |
| Job Card |
Job Number Tracking-Job Number required for Cash Sale & Account Sale (JobMaster name + address lines 1 + 2) |
| Job Card |
This will automatically put a stock code onto a job card when creating a job. I.e. so as to charge evERY customer for consumables, so when they do a Job Card the first item on the job is automatically consumables. |
| Job Card |
To allocate jobs to Stores or remove jobs allocated to Stores. At Dayend a warning will be displayed if any outstanding jobs allocated to Stores present. Cash Control password to continue. (SQ Bethlehem) |
| Job Card |
To record address details in debtran & save them 4 reprinting (JobMaster name + address lines 1 + 2) |
| Job Card |
Will allow one to achieve the entry of Manual Job Numbers |
| Job Card |
Replaces the Cost-to-Date column with the S/Man column in the Outstanding Jobs report at day-end. |
| Job Card |
Prints the salesman name instead of the cost-to-date on the outstanding jobs report. |
| Job Card |
If stores jobs exist, then the client is warned and only allows them to continue with Dayend if they know the Job Utils password |
| Labels |
??company on stock receiving via creditors to print labels with code, descrip & date. |
| Labels |
Required for printing boldness on labels. The 15 can be changed to any decimal. |
| Labels |
To print 40X??? Larger labels when using apx_label.exe |
| Labels |
To print item code on label. |
| Labels |
To print price of item on label. |
| Labels |
When printing stock labels, this also shows the sequence number. |
| Labels |
Where xxxxxxxx is name of shop |
| Labels |
System looks to see if the 1st 2 character of the LABELS=ON. It then sets the label printer as whatever is in position 4 for 40 characters on the same environment setting. After printing the labels it reverts back to the original printer setting. |
| Laybes |
Request a layby transaction password when editing or cancelling a password where a laybye transaction password exists in Utils |
| Manufacturing |
Includes ingredients that make up an item on an invoice, cash sale or quotation. This has do with Packs & Bundles. |
| Manufacturing |
When doing a Manufacture of Packs/bundles, it will now ask for Contract maint pwd – if it exits |
| ODOMETER reading |
Will ignore the 2nd prompt @ Job Costing (this is for ODOMETER reading) |
| Passwords |
If you do not want the restore to ask for password |
| Passwords |
This will prompt you for a DEBTORS maintENANCE PASSWORD when doing pro-forma invoices. |
| Passwords |
To ignore passwords when testing client data. |
| Passwords |
This will prompt for the STOCK CONTROL maintENANCE password when doing * for dept sales at POS |
| Passwords |
When adding a dept to an invoice, this will prompt for the stock maintenance password. |
| PDF |
Option to send PDF’s to optional email address specified in this command |
| POS |
Allowed to enter a negative Dept Qty + Value |
| Pos |
Allows Accpick Account sales via POS to print to slip printer. Needs to be used in conjunction with APCASHPRN. |
| POS |
Allows for capture of reg. no. et.c on normal cash sale or invoice |
| POS |
Bundles not to be reset to zero at Dayend. |
| POS |
Calculates the daily caship totals per user |
| POS |
Changed POS line item input. If SET APCPDISP=ON it will display the Last Cost @ time of inputting a new line item |
| POS |
It will select the PosDocs printer for that stanum # from printers.dbf to print account invoices |
| POS |
The POMAST is automatically extended when appo1.acc is opened. The S/Man will be saved in POMAST->ORDERED if the System Name is ‘???’ or if you have this ev in place. |
| POS |
To print POS documents when charging to a slip printer. Where abc= \\computer name\xyz=normal POS printer name, then \\computer name\slip printer & NN= no. of copies to be printed. |
| POS |
To print POS documents when charging to a slip printer. XXX is the name of the POS printer, yyy is the name of the SLIP printer, NN is the no. of copies to be printed. If APDOCKPRINT=name of printer is present in the script & using ap.acc it allows for the cash drawer to open. |
| POS |
Will Bypass the S/Man prompt @ New Job, unless it is a cash Customer. If Acc Customer it will pick Sman number up from Dmast >Darea |
| POS |
Will not allow CASH Sales / Returns |
| POS |
If this is set @ the end of the Cash Sale – pressing ‘C’ for cash will open a progressive cash calculator option. This basically allows the user 2 capture amounts paid in coins + it will offset this on the Tender screen. |
| POS |
Does not allow Cash Sales at POS unless using a Job Card module |
| POS Receiving Empty bottles Refund |
To allow negative tender in dockets program e.g. bottle store receiving empties |
| POS Receiving Empty bottles Refund |
Prevents S/man lookup window appearing at POS when 0 is entered, system warms that valid s/man number is entered |
| Pos Weight |
If the setting is present, and a value exists in SMAST Weight field is > 0. Then a second line will print on dockets indicating the Unit Price, i.e. Line Value ÷ SMAST Weight |
| Price |
Generates STMaint_prices_yymmdd_hhmm_stanum.ap_price_change file each time a price is changed via Stock Control maintenance. Also can install price_check.acc which will extract history of any price changes. |
| Price |
Where NNn is the % to add onto the Cost + Selling prices of the file before creating the file. We need to icons @ Head Office – PriceUpdates local & PriceUpdates outlying – The make_master.acc needs to be run with a parameter indicating what file must be created, ie. Local or outlying, we’ll then create newmast_local.dbf or newmast_outlying.dbf. |
| Printing |
Allow printing of particular account sales where the word ‘SLIP’ appears in the Add.Info. Field. Other slip printing ev’s required. |
| Printing |
Auto Printing on Slip Printer |
| Printing |
Enable quotes to print to a slip printer |
| Printing |
Enables postscript printing. This should be used for printers that are not PCL5 or PCL6 compatiable. |
| Printing |
Epson dot matrix printers to open a cash drawer |
| Printing |
For printing PDF documents to a laser printer where “NN” is the number of copies |
| Printing |
For printing PDF statements to a laser printer. |
| Printing |
If this is in place it will bypass the PageLength Setting + hopefully not spew extra page |
| Printing |
Laser Printer |
| Printing |
N = Slip printer connected to DOS Computer – LPTN |
| Printing |
Print jobs will wait in a spool file with the message as seen below on Line 4977 – Before continuing, open a edit window and open the file to view it. After pressing Enter on this message box it will continue as normal – i.e. erase the spool file. |
| Printing |
Print labels at POS |
| Printing |
Prints Invoices over Windows network to printer mapped on LPT1 |
| Printing |
Prints Reports over Windows network to printer mapped on LPT2 |
| Printing |
Re-print a cash sale to a slip printer. |
| Printing |
Slip printer connected to DOS Computer – LPTN |
| Printing |
That station no. default printer – n=printer no |
| Printing |
The default lines that the paper will feed = 6. This value is reduced to 5 when on. |
| Printing |
The printer name of the labels printer e.g. argox |
| Printing |
To allow printing of quotations to a particular printer. |
| Printing |
To allow printing of quotations to a particular slip/dockets printer. Other slip printing ev’s required. |
| Printing |
To print job cards to a slip printer where \\abc\xyz=\\computername\printername |
| Printing |
When printing job cards to a slip printer. That requires slip,slip and slip,laser combinations.Type1 and type2 specifies the type, i.e. slip or laser |
| Printing |
Where cType must = d / l for Dotmatrix or Laser |
| Printing |
Where n is 2 or 3. POS printing sent to LPT2 or 3 as per printer setup in windows. Job print setup as per normal |
| Printing |
z = Printer # U wish the Account Sales / Returns to print to |
| Printing |
Where n= Printer # U wish the cash Sales / Returns to print to |
| Printing Audit |
For recording to take place, make a new data folder called \accpick\reprints. Each time a reprint is done the actual NNNNNN.prn file is copied 2 \accpick\reprints and then only printed (where NNNNn = Trans # that was reprinted). |
| Printing Dockets |
Prints a unit price when selling multiple items from dockets & to print QTY – change setting in APUTILS to print CODE on POS documents |
| Purchase Orders |
To print purchase orders in PDF to a laser printer. |
| Purchase Orders |
Used by Vets and NNn is the supplier number when doing a stock receive through purchase orders. |
| Purchase Orders |
Used by Vets to specify the clinic date – /cccc is the name of the data folder that holds the clinic data. Used for purchase orders. |
| Purchase Orders |
Vets use this in Purchase Orders. It specifies the account number to post the IBI |
| Purchase Orders |
When set in the autoexec allow printing of Purchase Orders on POS stationery |
| Quick Function Keys |
F5/Quick Function Key – Stock across Multi Companies |
| Quotes |
To print quotes to laser printer. Where “printer” = name of printer |
| Records the user_name Till |
Records the user_name in the CFILE and also in the SUPTRAN USER fields |
| Remote Salesman orders |
Remote Salesman orders /wsale. If a new item is added to SMAST – the system will create stock_altered*.csv file and send it to the remote server into the remote data folder In stock maint – any stock_alt*.csv files that are > 2days old will be removed. |
| Repairs |
To print sales transactions & repair vouchers to a slip printer where \\abc\xyz=\\computername\printername |
| Sales |
Excludes specific department sales from the average spend per head values, where ccc specifies the department, i.e. 024 |
| Sales Order |
Is present all options under S/order Trans (other than completion of a S/Order – which goes 2 PosDocs setup in printer setups) will print to xxxxxxx |
| Sales Order |
N = Sales Order Printer Name |
| Sales Order |
When asking for a S/Order to print + mylogo.jpg exists, a PDF version of the S/order will print to pdf_printer_name. |
| Serial Numbers |
(Where ddd=Dept Number as are the eee and fff etc.). If the item is in any of the departments marked for forced Serial number entry – a Serial number prompt will appear + will be saved as a comment entry |
| Serial Numbers |
If serial number tracking is turned on, this does not prompt for the warranty period. |
| Serial Numbers |
Where xxx,yyy,zzz are the department numbers for which you want AP to prompt for serial numbers |
| Shrinks |
Do not want Shrinks to update. |
| sms |
Enables an sms to be sent at day-end |
| sms |
Sends a sms to customers at Dayend to customers who have bought over a certain amount. This value is set in Utilities. The environment variable apx_sms_detail is needed for the sms account settings. |
| Stock |
Allow decimals when doing stock adjustment. |
| Stock |
Dissallow the operator to change the descriptions of the stock items when doing a sale. |
| Stock |
Does not allow Disc% in prompt table but needs the Cost + Mup in Dept |
| Stock |
If the ev exists it should only display Bulk items with the shrinks bulked into Qty Sold & QOH
|
| Stock |
If the ev is set and the QOH – Qty being placed on the sale < reord on SMAST and the SMAST reord != 0 – it will display a warning but allow the sale to proceed. |
| Stock |
No Display of stock quantity |
| Stock |
Prints bin numbers on job cards. |
| Stock |
Shift / Tab on stock file to view Cost Price (F10 function) |
| Stock |
Shink items (pricing) to update when changes are made to Bulks |
| Stock |
Stock receiving via creditors to print labels with code, descrip & date. |
| Stock |
To choose which password to use for the Maximum Discount. There are many password types – most common are: sysglobal (for global password) and sysstm (for stock maintenance). |
| Stock |
Unit CP is rounded to 3 decimal places, instead of 2. |
| Stock |
Validates that the second description entered is not already in the SMAST in the descrip2 field |
| Stock |
When receiving stock through Creditors or Stock, there will be no prompt to update the Contract pricing. NAA requested this. |
| Stock |
Where ABCDEFGHIJ – is their cost code (word). A=1, B=2, etc. |
| Stock |
Where n = LPT that Stock Receiving must print to this impacts on appo, Apap and apst Apap – Changed the Open item payments to disallow S/discount to Credit Notes. Apap, appo and apst copied across |
| Stock |
Will update CP regardless of whether there is QOH at time of running Price Update PROVIDED it exists on the station running the update |
| Stock Bin |
New feature that will allow Var Rep by Bin # |
| Stock WholeSale |
Detailed S/Man report: to provide an option to report on W/sale customers or All. |
| Tills |
Station number of user |
| Tyre |
This will automatically charge for the stock code specified when any of the specified department items are sold. When any tyres are sold, it must automatically charge for Nitrogen. Therefore the stock code is nitrogen and the departments are all the tyre departments. |
| VAT Dockets |
Vat to print separately at the end of the docket |
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