Point-of-Sale

  • Access to stock availability and pricing by Stock Code/ Description/Supplier code
  • Cash Sales, Invoices, Returns,
  • Contracts or special pricing matrix for selected customers
  • Quotations – at selected price levels for on- line faxing and emailing; convert quote to sales order; invoice from quotation or sales order
  • Cashier control
  • Hourly sales analysis for cashier scheduling
  • View GP per line item or entire transaction
  • Credit Limit Warnings on Account Sales
  • Receipt on Account
  • Reprint invoices from Current or Previous months’ transactions
  • Transaction queries by date, delivery details
  • Facility to change Cash Sale into Account Sale
  • Cash Payout facility
  • Day End Summary per station; consolidated for the store

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Debtors

  • Debtors Monthly Summary and Detailed Transaction Reports
  • Email/print current/historical invoices and statements
  • Credit limit and terms warnings, automatic blocking where required
  • Post-dated cheque control
  • Interest Charging
  • Individual Debtors GP Performance and Sales History Reports
  • Account Performance Reports
  • Sales performance reports for Sales Assistants, Departments and Sales areas

Stock Control

  • Stock details, stock take procedures and stock reports by Department / Supplier/ Code / Description / Bin #
  • Maximum discount facility per Supplier or Department or for selected stock items
  • Reports per stock item: average & current costs, gross margin, selling price, MTD and YTD sales and purchase statistics
  • Shrink Wraps – buy in bulk, sell in singles
  • Packs & Bundles – bill of material for inhouse manufactured items
  • Stock movement reports (Cardex) by stock item
  • Top sellers & Slow movers by quantity or sales by dept or supplier
  • Tracking of Promotional Items – “Specials”
  • Reorder reports by Supplier based on 3/12 months purchases and sales statistics, average and recommended reorder quantities
  • GP by Department/Transaction/Supplier
  • Sales Trends by Department/Supplier/Code
  • Sales and purchase history by stock item
  • Sales and GP analysis per salesman for selected suppliers and departments

Creditors

  • Apart from Stock Purchases and Purchase history, also looks after expense and tax analysis
  • Creditors Age Analysis, Transaction Reports and Remittance Advice

Cash Book

  • Monthly Income, Expense and Tax Analysis
  • Integration to Debtors and Creditors
  • Bank Reconciliation

Utilities

  • Vat Control Report for selected month or two month cycle

Optional Extras:

Purchase Orders Module

  • Create and fax/email order to supplier
  • Receive stock via Purchase Order
  • Reports by Supplier/Delivery Date/Order Number/Selected Stock Codes Option for Back Orders

Sales Orders Module

  • Create Sales Orders, edit and repeat order
  • Option to convert Quotation to Sales Orders
  • Invoice from Sales Order
  • Reports by Customer/Date Ordered/Date Required/Salesperson/Stock Required
  • Back Order Enquiry by Customer and Product

General Ledger Module

  • Month- End Integration Transfer from Accpick Xcellence generates a Trial Balance.
  • Income Statement with Budgeting facilities for current period, year to date and monthly analysis
  • Balance Sheet
  • Option to export to Spreadsheet

On-Line Inter-Branch Control

  • On-line Stock availability

Where all Branch data is resident on Central Server:

  • Inter-branch Stock transfer/Inter-branch Invoicing
  • Consolidation of Branch Sales and Stock for Group reporting

Enhanced Features:

Point of Sale Equipment

  • Scanners – fixed and hand held
  • Automatic Cash Drawers – open on completion of a cash sale
  • Slip Printers – increase printing speed for high volume cash transactions

Stock Control Equipment

  • Scanners for use at POS and stock receiving
  • Bar Code Labelling System
  • Cordless Hand Held Stock Take Device for stock take ‘on the fly’ – eliminates trading down time and manual stock counts

Internet Integration

  • Real-time online remote access from Admin Centre / Home
  • Sending and receiving of data to and from other host networks
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